User accounts

Required Roles n/a
Required Rights
(by category)		 User Management
Perspective  Configuration Management
Access  DROPS Server →  Configuration → ( Client →)  Users

User accounts are what define the access rights for your team. Each account is associated with one email address and has a unique login. Users are assigned roles for the import and deployment processes and given rights to access certain functions.

The Users search view

The  Users search view is accessed from the  Configuration node in the Configuration Explorer.

If you are in multi-client mode, select the client first.

Reference

For more information about managing multiple clients, refer to Multiple clients.

User information can either be stored and completely managed in the DROPS Server, or imported from an external LDAP which manages login credentials.

Follow the subsequent steps to create a new user.

Step 1   To access the Create a new user wizard, either click the create icon in the Users search view or right-click anywhere in the view and select Create a new user.

Step 2   Complete at least one of the fields in order to create the account.

Step 3   Click Finish.

Result   The new account is created and the User editor opens automatically.

Important!

It is important to continue editing the new user's information right away to complete the user configuration and assign a login and password.

Importing users from an external LDAP is done from the User Import view.

Reference

Refer Importing LDAP Users.

The User editor

To view or edit a user's information, connection details or profile(s), either right-click on the user then select  Edit, select the user then click the  edit icon or double-click. The User editor is opened where all of its details are managed.

Important!

If users were imported via LDAP (Active Directory), their details are not managed in DROPS. There is nothing to configure or edit for imported users

Edit the details displayed in the Personal Information tab of the User editor by making changes in the fields necessary.

Changing the user's ID (display name and the email address used when sending automatic emails) are simple edits.

Save the changes (, Ctrl+S or File > Save).

If users are stored in the internal database, and not an external LDAP, their DROPS log-in credentials must be defined.

Important!

If users were imported via LDAP (Active Directory), their login and password are not managed in DROPS.

Select Application stored login from the Login storage drop-down list, then complete the necessary fields.

Login

The user name to enter when accessing DROPS.

Note

Spaces cannot be used in user names.

Password validity

Select the date the user's login password will expire. Entering an expired date forces the user to change their password the first time they log in.

Note

The server can impose a certain level of password complexity depending on its settings. By default, a password of at least 8 characters long, and containing at least one lower case, one upper case, one number and one symbol is required. These rules can be extended by the server administrator. Refer to the DROPS Server Configuration Guide.

Password

Either enter a password for the user or click the random password button to generate a random password. A confirmation window displays the random password generated by the system.

Important!

It is important to write down what it is before clicking Yes because after you accept a random password there is no way to recover it.

Any user can change his password after they access their account.

Note

The password field is encrypted. It will always display 6 bullets, no matter what the length of the real password is.

Confirmation
Re-enter the password chosen. The confirmation is automatically filled in for random passwords.
Locked
If this checkbox is ticked, the user cannot access DROPS. A user’s account is locked automatically if the user tries to access DROPS too many times using the incorrect password. The administrator can lock accounts manually by ticking the checkbox.

Save the changes (, Ctrl+S or File > Save).

Grouping users together enables you to manage rights for multiple users at the same time. Profiles are assigned to groups just like they can be assigned to individual users. A user can be part of multiple groups.

Select the  Groups tab of the  User editor to view and manage the user's group(s).

To add a user to a group, click  Add and select the group(s) from the list, then click OK. The list of groups is prepopulated with all of the groups available (for the current client, if applicable).

Note

User groups are created and managed in the  User Groups editor. Users can also be added to groups in this editor.

To remove a user from a group, select the group, then click  Remove.

At least one profile is required for every user because they grant the rights required to manipulate entities or items. If a user has no profile, they have no rights to access, create or edit anything.

Select the Profiles tab of the User editor to view and manage the user's profile(s).

To assign a profile to a user, click the  Add button and select the profile from the list, then click OK. The list of profiles is prepopulated with the profiles already available.

To remove a user's profile, select it then click  Remove.

Reference

For more information about profiles, refer to Accessing your profile and rights.

For more information about creating profiles and managing the rights for each one, refer to Managing profiles and rights.

Follow the subsequent steps to view the rights granted to a profile.

Step 1   Open the Preferences menu (right-click on the current  DROPS Server →  Preferences).

Step 2   Click  Profiles to view the rights granted to a specific profile.

Step 3   Select the profile from the list and click  Rights.

Warning!

Deleted users cannot be accessed or recovered. If a deleted user was given a role, the role is no longer linked to that account.

To delete a user, search for it in the Users search view. Either right-click on it and select  Delete or select it and click the  delete icon. Click OK to confirm or click Cancel to keep the user.